Keeping your business ahead of the curve requires you to be strategic and intentional about maximizing productivity with limited resources. This is especially true when it comes to managing and optimizing your print infrastructure, as it can be difficult to maintain visibility and control over a distributed network of printing devices.
Fortunately, workflow solutions make it easy to handle your entire fleet. They can automate the tracking and monitoring of your printers and help you keep an eye on usage, identify inefficiencies, set security protocols, implement cost recovery strategies, and more. They can also provide data-driven insights into how you can optimize your print environment and streamline your operations.
Overall, these software systems enable you to eliminate bottlenecks in your workflow, boost productivity and collaboration, and get more value from your printing infrastructure.
One of the most comprehensive and reliable workflow solutions today is uniFLOW. Designed to optimize print, scan, and device management for organizations of all sizes, this innovative platform can empower your business to take command of your print environment and make sure it’s working for you, not the other way around.
What is uniFLOW and what makes it special?
uniFLOW is a unified platform for managing all of your printing and scanning workflows and devices. It encompasses office printing, mobile printing, document scanning, device management, and production printing, giving you a comprehensive solution for optimizing your entire print infrastructure. It is highly modular, meaning you can customize it to meet the needs of your organization and scale with ease as your demands grow.
The security that the platform provides is one of its most appealing features. With uniFLOW, you can set up user authentication, access control, and data encryption to protect sensitive documents and prevent unauthorized access. For instance, you can configure printers to release print jobs only after a user keys in a job code or PIN or scans an access card. This ensures that no one can pick up documents that don’t belong to them and protects the confidentiality of your information.
uniFLOW also has cost tracking capabilities that make it easy to allocate printing, scanning, copying, and faxing costs to different projects or departments. This not only helps you get a better understanding of where your resources are going, but it also enables you to identify and address inefficiencies or misuse. You can use the platform's budget controls feature to limit printing once a certain cost is reached, preventing overspending. Likewise, you can enforce duplex or grayscale printing and route particular jobs to the most economical or appropriate printer.
To top it off, with uniFLOW's device management features, you can monitor your print fleet easily and receive real-time alerts for device errors, low toner levels, and other issues. Meanwhile, the device auditing feature allows you to record and archive all device activities, including images, text, and login information, giving you a complete overview of your print environment. And with optical character recognition, you can generate a searchable, indexable archive and receive automated notifications when high-risk keywords are detected.
What is uniFLOW Online?
If you don't want to invest in or manage your own servers but still need secure and reliable print and scan management, uniFLOW Online is the ideal solution. This cloud-based platform offers the same functionality as uniFLOW but in a streamlined, cost-effective package that is accessible from any computer or mobile device.
uniFLOW Online comes with a wide range of features, from secure printing and mobile printing to advanced scanning and automated filing processes. And just like the on-premises version, it has a modular architecture that makes the solution easy to enhance and customize to fit your needs while keeping maintenance to a minimum.
One of the best things about uniFLOW Online is that it's built on Microsoft Azure's state-of-the-art cloud environment technology. This ensures a reliable and secure user experience and makes it easier for you to keep your data safe.
If you’re looking for an end-to-end solution to manage your print environment with ease, uniFLOW is the way to go. Complete Document Solutions can help you unlock the full potential of this powerful platform and get the most out of your print infrastructure. Contact us today to see how we can help you take your Los Angeles business to the next level.