Managed print services (MPS) offer several obvious benefits, but there are many other lesser-known benefits that you should consider when deciding if it is right for your organization. These benefits add up to provide significant cost and capability advantages, so MPS would likely be more valuable for your business than you might think. Before you make a decision, check out these five managed print services benefits you shouldn’t ignore.
1. Cost reductions
MPS providers save you money on printers, ink, paper, and more because of their relationships with vendors and the volume they purchase. In addition, a good MPS provider will not only provide you with discounts, but also help to streamline your document workflows. This will ensure you can operate faster and more efficiently, freeing up time and resources to be put toward other revenue-generating endeavors. Time is money, so by fixing malfunctioning hardware for you and optimizing your operations, MPS saves you a lot more money over time.
2. Improved document security
Managed print services go beyond just handling your printers; they are a complete document management solution. So if you handle sensitive information in physical form such as invoices or medical records, you can use MPS to convert these documents to digital, then store and share them securely. Data breaches of any kind can spell disaster for your organization, so improved document security just might be the most valuable of all MPS benefits.
3. Better sustainability
MPS can help your organization adopt a greener printing strategy with paper recycling, ink cartridge refilling, device and energy management, and more. A good MPS provider will ensure the environmental impact of your printing and document management is minimal, so your company can demonstrate its commitment to green operations without significant time or money investment. It’s a win for the planet, your budget, and your image all at once!
4. Scalability and flexibility
Company growth and seasonal fluctuations affect your printing requirements, but scaling your hardware and capabilities up or down is easier said than done. Instead of spending time determining how much more hardware you need and eating the acquisition costs, MPS enables you to easily adapt to changing demands.
A good MPS provider offers flexible service level agreements, and their experienced professionals will do the hard work for you, determining what additional assets you require and implementing them into your systems. This way, you’ll always have the optimal level of assets for your needs and budget, and you won’t have to lift a finger to achieve it.
Maintaining document management systems, optimizing software, taking stock of printing supplies, and troubleshooting malfunctioning printers: the time drains involved in managing printer systems are as numerous as they are annoying. Whenever your employees have to take time away from their normal duties to address printer concerns, they are losing time and gaining stress, which means your company is losing money.
By entrusting your printer and document management systems to an MPS provider, you free your workforce from one of the most frustrating parts of office work and give them more time to focus on what’s important. You might not see the numbers directly on your balance sheet, but this freedom improves both productivity and morale.
These are just some of the lesser-known benefits of managed print services, and there are a lot more where those came from. It’s important to know all of the potential benefits of a service before writing it off as “not valuable enough” so that you aren’t leaving money on the table. If you want to discover even more benefits of MPS, contact Complete Document Solutions. We’ve been in business for 30 years, and our knowledgeable experts will show you exactly how your business can thrive with MPS.